HACKINGTON PARISH COUNCIL
NOTICE OF THE ANNUAL GENERAL MEETING OF THE PARISH COUNCIL
I hereby give you notice that the Annual General Meeting of the Parish Council will be held at
Tyler Hill Memorial Hall on THURSDAY 19th MAY 2022 at 7.30pm
All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the business to be transacted at the Meeting as set out hereunder.
Dated this date 11th May 2022 (Samantha Paterson) Clerk to the Parish Council
AGENDA
(1) To Elect a Chairman and receive Declaration of Acceptance
(2) To Elect a Vice-Chairman and receive Declaration of Acceptance
(3) Chairman’s Welcome and Apologies for Absence
(4) Changes to Register of Members Interest & Declaration of Interest in Matters to be discussed.
(5) To approve the Minutes of the last Meeting 13th January 2022
(6) To approve Councillors Roles and Responsibilities
- KALC Representative
- Footpaths
- Memorial Hall Representative
- Conservation Area
- Highways
- Website/Newsletter
(7) Matters Raised by the Public (Members of the Public may speak on any subject/planning application for 3 Minutes)
(8) Matters for discussion/approval (All Cllrs Notes previously circulated to all Members) (8.1) Declaration of Climate Change Emergency (Cllr Bobrowicz)
(8.2) St John’s Crescent pedestrianised area (Chairman)
(8.3) University Plan-call for sites (Chairman)
(8.4) Stagecoach Bus Service (Chairman)
(8.5) Parish council assets -laptop (Clerk)
(8.6) Village Allotments – (Chairman)
(9) Correspondence (All correspondence and emails as previously circulated to all Members)
(10) Reports by County, Ward Cllrs & PCSO
(11) Reports and Updates Relating to:
(11.1) Highways
(11.2) Footpaths
(11.3) KALC
(11.4) Memorial Hall
(11.5) Conservation Area
(11.6) Website
(11.7) Newsletter
(12) Planning
(12.1) Applications Received (as previously circulated)
(12.2) Decisions Received (as previously circulated)
(12.3) Proposed work to Trees in a Conservation Area (13) Accounts
(13.1) Balance in Bank as at 19th May 2022
(13.2) Approval for Invoice Payments and signing of cheques (Bank list circulated to Cllrs prior to Meeting)
(13.3) Adoption of Standing Orders and Financial Regulations (previously circulated to all members)
(13.4) To accept and approve Section 1 Annual Governance Statement 2021/2022 – to be signed by Chairman and Clerk following approval by the Council (13.5) To accept and approve Section 2 Accounting Statement 2021/2022 – to be signed by the Chairman and Clerk following approval by the Council (13.6) Certificate of Exemption AGAR 2021/2022 Part 2 to be signed by Chairman and Clerk at the Meeting (13.7) Money Received In (Precept and Concurrent Funding) (14) Date of next Meeting – to be confirmed (15) Items for the next Agenda
Samantha Paterson – clerk@hackington-pc.gov.uk