Agenda – Thursday 27th May 2021

NOTICE OF THE ANNUAL GENERAL MEETING OF THE PARISH COUNCIL

I hereby give you notice that the Annual General Meeting of the Parish Council will be held at
Tyler Hill Memorial Hall on THURSDAY 27th MAY 2021 at 7.30pm.

Please read the Government Covid Rules for attending the Meeting at the end of this Agenda.

All members of the Council are hereby summoned to attend for the purpose of considering and
resolving upon the business to be transacted at the Meeting as set out hereunder.
Dated this date 18th May 2021 (Paula Steeden) Clerk to the Parish Council

AGENDA

  1. To Elect a Chairman and receive Declaration of Acceptance
  2. To Elect a Vice-Chairman and receive Declaration of Acceptance
  3. Chairman’s Welcome and Apologies for Absence
  4. Changes to Register of Members Interest & Declaration of Interest in Matters to be discussed.
  5. Notification/Appointment of Co-Opted Cllr following the resignation of Cllr Cronin (former
    Chair)
  6. To approve the Minutes of the last Meeting 11th March 2021
  7. To approve Councillors Roles and Responsibilities
    1. KALC Representative
    2. Footpaths
    3. Memorial Hall Representative
    4. Conservation Area
    5. Highways
    6. Website/Newsletter
  8. Matters Raised by the Public (Members of the Public may speak on any subject / planning
    application for 3 Minutes)
  9. Matters for discussion/approval (All Cllrs Notes previously circulated to all Members)
  10. Correspondence (All correspondence and emails as previously circulated to all Members)
  11. Reports by County, Ward Cllrs & PCSO
  12. Reports and Updates Relating to:
    1. Highways
    2. Footpaths
    3. KALC
    4. Memorial Hall
    5. Conservation Area
    6. Website/IT
  13. Planning
    1. Applications Received (as previously circulated)
    2. Decisions Received (as previously circulated)
    3. Proposed work to Trees in a Conservation Area
  14. Accounts
    1. Adoption of Standing Orders and Financial Regulations(previously circulated to all Members)
    2. Approval for Invoice Payments and signing of cheques (Bank list circulated to Cllrs prior to
      Meeting)
    3. Following a review of effectiveness of the system of internal control – To accept and
      approve Section 1 Annual Governance Statement 2020/2021 – to be signed by Chairman and Clerk
      following approval by the Council (Internal Auditor’s report circulated to Members prior to the
      Meeting)
    4. To accept and approve Section 2 Accounting Statement 2020/2021 – to be signed by the
      Chairman and Clerk following approval by the Council
    5. Certificate of Exemption AGAR 2020/2021 Part 2 to be signed by Chairman and Clerk at the
      Meeting
    6. Money Received In (Precept and Concurrent Funding)
  15. Date of next Meeting – to be confirmed
  16. Any Other Business

Guidelines on Attending the meeting

All COVID Government guidelines must be adhered to: https://www.gov.uk/coronavirus

  1. Wear masks on entry and until seated. Masks must be worn if not seated
  2. Use hand sanitiser
  3. Follow one way system, in through the main door and leave by the door onto the field
  4. Open doors and windows to allow air to circulate
  5. Sign in and out for Track and Trace
  6. The maximum number of people allowed to attend the Meeting will be in line with current
    Regulations

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